It is very logical that information attributes, which are important for evaluation of MIS effectiveness and relevant for analysis of information of managers at different levels,depend on following characteristics :-
1.Time limit: For effective decision making information must reach the decision maker at right time.
2.Accuracy: Accuracy is a Paramount key attribute of management information. It means that information is free from mistakes, errors and it is clear and accurate reflecting the meaning and data on which it is based. It conveys an accurate picture to the recipient.
3.Relevance: The management information must be relevant to the recipient for making decision, Irrelevant information may not be tolerated by top management. Information should be clear and specific at each level of reporting. The data should be updated with adequate explanation, Over loading of the information should be avoided to prevent chaos or crisis.
4.Up-to-date: Apart from being timely, the information must be up to date, stale information will lead to faulty decision.
5.Adequacy: The information provided must be sufficient enough for a manager to take a decision based on it. Inadequate information will result in a wrong decision, detrimental to the Organisation.
6.Avoid overloading: Overloading with information will lead to chaos and faulty decision.. Whereas information must be adequate, voluminous unwanted information will lead to confusion and waste of effort.
7.No-duplication: Avoid overlapping and redundancy of information. Duplicate information will result in ineffectiveness of decision making.
8.Explicitness: A report is said to be good if further analysis is not required by the recipient. The report should be such that a Manager need not waste anytime on further processing to take a decision. This reduces wasteful time and expenditure.
9.Exception-based reporting: Report has to be precise and such information which will be of use for the appropriate level only need be reported. This will result in saving of time for the top Management and help the Management to devote its precious time to pursue growth of the organization.
10.Format clarity: MIS of an organisation should provide reports in simple formats to read and understand. The headings, codes, columns, rows and structures of the report formats should be meaningful. Therefore, a good MIS should generate reports in clear formats for Managers at all levels. No duplication of data should be reported.
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